Every contractor. Every document. One place.
Keep every contractor, agreement, ratecard, and compliance document in one place. Send work orders and see what's expiring.
The paperwork layer between you and your vendors.
Agreements, documents, rates, and onboarding: organized, with an activity log.
Agreements
Every agreement in one library, tied to the vendor it governs.
COI tracking
Insurance certificates and other documents with expiry dates, plus optional reminder emails to the vendor before and after they lapse.
Ratecards
Rate cards assigned per vendor, client, or project, with the columns you define.
Expiry reminders
Track expiry dates on every document, and send reminder emails on the schedule you set.
Vendor portal
Vendors upload their own documents for your review; new vendor reps need your approval.
Onboarding
Invite a vendor, set the documents you require, and approve each one as it comes in.
Storage & search
Every document scoped to its company and vendor; search contractors, projects, work orders, and your library from one bar.
Action center
One screen for what needs you today: documents to review, agreements awaiting signature, documents expiring in 30 days, and more.
Work orders & tickets
Send work orders vendors can accept, decline, or request changes on, and answer vendor questions in support tickets.
Onboard once. See what needs you.
Onboard
Invite a vendor and collect the documents you require (W-9s, insurance, licenses), with your approval on each.
Operate
Send work orders, share library documents, and answer vendor tickets, all tied to the right vendor.
Track expiry
Optional reminder emails before documents expire, and a dashboard count of what's expiring in the next 30 days.
One profile per contractor. A portal for them.
Each contractor's documents, agreements, projects and contacts live on one profile. Contractors upload their own documents for your review.
Built to be trusted with your data.
Reliability is the foundation. Your data is encrypted in transit, stored with providers that encrypt it at rest, and handled around U.S. privacy standards.
Encrypted in transit
Every connection is served over HTTPS, and we host with providers that encrypt data at rest.
Role-based access
Fine-grained roles and per-user permissions. Everyone sees exactly what they should, and nothing more.
Organized by company
Every record belongs to the company that created it, and each company works in its own account.
U.S.-hosted, U.S.-focused
We build for U.S. operations, host with U.S.-headquartered providers, and work to U.S. privacy standards including California's CCPA.
Hodor Solutions is a U.S. company, and your data is stored and processed in the United States. Here's who we're built to serve and where we're headed next.
Trust & complianceFair, simple pricing.
Priced per company on the contractors in your network and the staff seats on your side. Your vendors' own users don't each need a paid seat.
No user minimum · Month-to-month · $0 setup fee
Starter
Compliance handled for a single company.
$99/ mo
- 15 active contractors included
- 3 staff seats included
- $10/mo per extra contractor or seat
- Master agreements, NDAs, ratecards & COIs
- Expiry alerts & compliance dashboard
Growth
For contractors managing a growing network of vendors.
$249/ mo
- 60 active contractors included
- 10 staff seats included
- $8/mo per extra contractor or seat
- Master agreements, NDAs, ratecards & COIs
- Expiry alerts & compliance dashboard
Scale
Large networks, with bidding and the controls big operations need.
$499/ mo
- 200 active contractors included
- 25 staff seats included
- $5/mo per extra contractor or seat
- Master agreements, NDAs, ratecards & COIs
- Expiry alerts & compliance dashboard
- Bidding module included
What else affects the price
- Start your 1-month free trial — no credit card required. We'll ask for a payment method before it ends, and never charge you without one.
- Billed per company on active contractors and staff seats. Going over either included count is charged per extra unit at the rate shown on your plan.
- Optional add-ons, billed separately: e-signature from $49/mo (25 completed requests included, $2 each after) and document storage from $99/mo (50 GB included, $0.50/GB after).
- Annual billing is roughly two months off the monthly rate.
Questions, answered.
Who is the Contractor Portal for?+
Companies that work through subcontractors and vendors (telecom and fiber builds, construction, field services) and the contractors managing networks of vendors themselves.
How is it priced?+
Per company, on two counts: the active contractors in your network and the staff seats on your side. Each plan includes an allowance of both, and anything above it is charged per extra unit at the rate shown on the plan. Your vendors' own users do not each need a paid seat.
What happens when a COI expires?+
Optional reminder emails go to the vendor on the schedule you set, and the dashboard shows how many documents expire in the next 30 days.
Can vendors upload their own documents?+
Yes. Vendors upload their own documents through their portal and respond to work orders; you approve each submission.
Does it work with the rest of Hodor?+
The Contractor Portal is a standalone product. We are not advertising integrations with other Hodor products until they are built and supported.
Book a meeting
The Contractor Portal is set up for you by our team. Book a time and we'll scope it to your network.
Pick a time that suits you
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See what needs you today, in one place.
Book a 30-minute demo. We'll map it to how your team actually works in the field. No slides, just the product.